Skip to content
GET HELP
OIT_Knowledge_Base

Account Access after Graduating or Leaving UT

Print Friendly and PDF

Checking your Left UT Date

Visit directory.utk.edu and search for your name.

Students

NetID

You will retain access to OIT services that authenticate with your NetID and password for one year. One calendar year after your Left UT date, your NetID and all access granted by your NetID will be deleted, with the exception of your Volmail account.

Volmail Email

You will retain access to your UT Office 365 or Gmail  @vols.utk.edu account and email address indefinitely. One year after you leave the University your @utk.edu, @tennessee.edu, and other email aliases will no longer deliver email. You will still be able to use and receive email at your @vols.utk.edu address.

Office 365 OneDrive and other online apps

You will retain access for one calendar year after your Left UT date in the UT Directory. At the end of this year, access to the files stored in your UTK OneDrive for Business will be unavailable and the files deleted by Microsoft. OIT recommends backing up and transferring your files to another third-party service or your UTK Google Drive.  Microsoft provides instructions on their website for migrating your data. 

Google Drive and other online apps

Access to the G-Suite Apps, including Google Drive, will remain available after you leave the university

Microsoft Office

Once you have left the University, your Microsoft Office ProPlus subscription will end, and access to the desktop suite and web applications will be unavailable. After this time, you will need to enroll in other available consumer or commercial offers from Microsoft or other third-party retailers.

Software Downloads

Access to the OIT Software Download site will end on your Left UT date in the UT Directory.  Additionally, once you have left the university, you are no longer licensed to use this software and it must be removed from your computers.

OIT Labs

You will retain access for one calendar year after the Left UT date.

Canvas

Your access to Canvas will end on your Left UT. 

MyUTK

Access to MyUTK and unofficial academic transcripts will end one calendar year after your Left UT date. Official transcripts can be ordered online at onestop.utk.edu

Faculty and Staff

NetID

You will retain access to OIT services that authenticate with your NetID and password for one year. One calendar year after your Left UT date, your NetID and all access granted by your NetID will be deleted.

Office 365 Email* 

You will retain access for one calendar year after your Left UT date. At the end of this year, the account and any email forwarding that has been set will be deleted.

Office 365 Apps and OneDrive 

You will retain access for one calendar year after your Left UT date. After the one year period, access to the files stored in your UTK OneDrive for Business will be unavailable and the files deleted by Microsoft. Microsoft provides instructions on their website for migrating your data. 

Google Drive and other online apps 

You will retain access for one calendar year after your Left UT date. At the end of this year, access to the files stored in your UTK Google Drive will be unavailable and the files deleted by Google.

Microsoft Office

Once you have left the University, your Microsoft Office ProPlus subscription will end, and access to the desktop suite and web applications will be unavailable. Your license for the Home Use Program will no longer be valid.  After this time, you will need to enroll in other available consumer or commercial offers from Microsoft or other third-party retailers.

Software Downloads

You will access to the OIT Software Download site will end on your Left UT date in the UT Directory.  Additionally, once you have left the university, you are no longer licensed to use this software, and it must be removed from your computers.

OIT Labs

You will retain access for one calendar year after your Left UT date.

Canvas

Your access to Canvas will end on your Left UT date. 

 

* Retirees with at least ten years of service are eligible to retain an email account by contacting Benefits and Retirement, http://humanresources.tennessee.edu/benefits.

Need more help?

The flagship campus of the University of Tennessee System and partner in the Tennessee Transfer Pathway.