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OIT Suggestion Box

If you have a technology suggestion for OIT, we’d like to hear from you! Legitimate requests will be reviewed within two business days of submission and then posted for community evaluation.


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Suggestion Idea
With the Summer 2018 enhancements to GSuite email security as noted in the OIT blog, many problems with the security of internal emails have been solved. Faculty and Staff should be able to use Gmail (Volmail) instead of being confined to Office 365. (Submitted 153 days 19 hours ago) I like it!
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If we want security, let's get serious and use multifactor security, or even security keys (Submitted 115 days 23 hours ago) I like it!
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OIT should look into a cloud-based software like Asana for project management for departments and researchers since it has multiple features that include communication, tracking tasks, dashboards to view track projects, integration with Google and Microsoft OneDrive, and builds in workflows/timelines for projects. https://asana.com/product (Submitted 83 days ago) I like it!
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I'd like to see OIT offer a Password Manager (license or subscription) to the campus. There are many third party companies that offer enterprise licensing for large institutions, such as LastPass and 1Password. (Submitted 81 days 1 hours ago) I like it!
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I think it would be great to have more OIT workshop offerings on the Adobe suite, such as Illustrator, InDesign, and video editing related software. Possibly could be a multi-step program, and once completing all of the steps, you receive a certificate in completion. (Submitted 83 days ago) I like it!
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When students log into Canvas, they should see a summary list of the Announcements that have been posted for each course. Currently, students must enter each course and then go to the Announcement area before they can see any announcements. The extra steps discourage students from hunting for announcements, so they miss out on crucial Instructor-initiated messages. Since Canvas sends out notifications about absolutely any change in the course, many students are so deluged with Canvas notifications, they opt out of all notifications. Students should not be able to turn off instructor-initiated announcements. (Submitted 129 days 19 hours ago) I like it!
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Slack (software) for UT for offices and teams to use the full feature. We use Slack already for our team and email only for outside team communication. This ensures nothing gets missed by the team by having two different forms of communication for 2 different audiences. (Submitted 82 days 17 hours ago) I like it!
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Update the emails and instructions for the classification process. The information currently available is very confusing. (Submitted 173 days ago) I like it!
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I would like to suggest that UT obtain a campus license for Overleaf. Many of our COSC majors are now using it in senior design for collaborative writing and our Dept will be using their tools to help create assessment documents for ABET and SACS accreditation. I met with reps at the MathFest Conference in Denver this summer and it seems many prominent schools are now using it for technical (scientific) and educational document creation and collaboration needs. It is an awesome tool that students across many colleges will want to use (especially if they want to learn LaTeX in a collaborative way). (Submitted 82 days 14 hours ago) I like it!
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Please provide anti-virus/security for Macs that will run on the most up-to-date OS. (Submitted 82 days 23 hours ago) I like it!
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Explore using a project management software like Jira and a wiki/document software like Confluence in departments on campus. (Submitted 80 days 19 hours ago) I like it!
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Could UTK implement the contactless student ID cards on Apple Wallet which Apple is currently rolling out with multiple other universities? (Submitted 66 days 7 hours ago) I like it!
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Can OIT make the FERPA training better and more secure by not using Flash, unsafe scripts and a terrible Captivate interface? It has been a problem getting it to run by many people I know. (Submitted 11 days 21 hours ago) I like it!
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Offer training (e.g., Excel) for people who use macs with instructors who know how to operate the functions they are teaching on Mac machines. (Submitted 82 days 23 hours ago) I like it!
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The FIVE YEAR replacement of laptops for faculty / staff is just too long: The 5th year is a massive loss of productivity, cancelled classes, and down time, due to problems with the aging technology. Computer refresh needs to be FOUR YEARS. Alternatively, think about a "BUY OUT" for an earlier replacement: As a faculty member, i would have happily paid 20% of the cost of my laptop to get a new one a year earlier. (Submitted 82 days 3 hours ago) I like it!
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The Apple Device Enrollment Program and Volume Purchase Program are now part of Apple School Manager. Can we get onto the DEP side of this so that we can set up devices, get apps and books, and enable our teachers with tools to create engaging learning experiences? Would love to get this to drill down to a departmental level for those who need to upkeep departmental faculty machines and departmental labs. (Submitted 6 days 18 hours ago) I like it!
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For Fall semester, Biology has 14 courses (22 lecture sections), and 150 individual lab/discussion sections. Currently, if we want to assign an instructor to their lecture class (typically 6-10 sections), we must open multiple windows in Banner and add the instructor to one section at a time. That should be a simple process of clicking the correct sections on a single course page and SUBMIT! We have to make changes to capacities, wait lists, etc., one section at a time. We also must create informational announcements about when the labs or discussion sections first meet, one section at a time (those announcements are also difficult for students to view, which is a distinct issue). There should be a straight-forward way to enter information into Banner for all sections in a given lecture class, or for all sections in a course, in a single procedure, rather than having to make changes in scores of sections, one section at a time. We constantly make changes throughout student registration, so this is not just an issue for initial Timetable construction. (Submitted 129 days 19 hours ago) I like it!
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It would be great if OIT could have Adobe certified trainers come to campus and teach advanced level courses in Creative Cloud software. (Submitted 82 days 23 hours ago) I like it!
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Today I received an email about "How to spot an email scam", suggesting to hover over the links to see if they have a "long, unfamiliar link". Unfortunately, all the links in that email use "e2ma.net", a short but unfamiliar link — hence it actually looks like phishing to me! It seems a better system would always use our own domain, utk.edu. It should be feasible to setup a special address for those, like "e2ma.utk.edu" that points to e2ma's servers, if that is necessary. (Submitted 82 days 22 hours ago) I like it!
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The public-facing end of NetReg should be updated/modernized (Submitted 35 days 14 hours ago) I like it!
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Will OIT bring Alexa-enabled devices into every student residence hall room or student apartment on campus, and support the creation of skills that can be deployed on each device providing instant answers to questions specific to the University? (Submitted 6 days 18 hours ago) I like it!
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Put VolPrint printers in Strong Hall and more places around campus (Submitted 73 days 2 hours ago) I like it!
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Add the ability to write on powerpoint slides in big classrooms. (Submitted 83 days ago) I like it!
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A stronger wifi connection on the pedestrian walkway between the whirlwind sculpture and the parking lot behind Clarence Brown Theatre would be great, thank you. (Submitted 82 days 22 hours ago) I like it!
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Workshop on best practices in email / address management for Mac users--iCal / address book interacting wtih Office 365. (Submitted 82 days 3 hours ago) I like it!
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Suggestion about Endnote on list of software available for downloading: EndNote is listed under the vendor name: Clarivate Analytics (EndNote). People who need EndNote Desktop know who owns EndNote. Suggest listing it Endnote (Clarivate Analytics) on the https://webapps.utk.edu/OIT/SoftwareDistribution/Home/Menu/0/ (Submitted 81 days 3 hours ago) I like it!
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Allow 11x17 printing on VolPrint printers on the 2nd floor Hodges Library. We should not have to pay color prices for large black and white printing. (Submitted 25 days 17 hours ago) I like it!
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