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OIT Suggestion Box

If you have a technology suggestion for OIT, we’d like to hear from you! Legitimate requests will be reviewed within two business days of submission and then posted for community evaluation.


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Suggestion Idea
I would like to suggest that UT obtain a campus license for Overleaf. Many of our COSC majors are now using it in senior design for collaborative writing and our Dept will be using their tools to help create assessment documents for ABET and SACS accreditation. I met with reps at the MathFest Conference in Denver this summer and it seems many prominent schools are now using it for technical (scientific) and educational document creation and collaboration needs. It is an awesome tool that students across many colleges will want to use (especially if they want to learn LaTeX in a collaborative way). (Submitted 419 days 22 hours ago) I like it!
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I'd like to see OIT offer a Password Manager (license or subscription) to the campus. There are many third party companies that offer enterprise licensing for large institutions, such as LastPass and 1Password. (Submitted 418 days 8 hours ago) I like it!
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Faculty and Staff should be able to use Gmail instead of Office 365 for email. (Submitted 491 days 2 hours ago) I like it!
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OIT should look into a cloud-based software like Asana for project management for departments and researchers since it has multiple features that include communication, tracking tasks, dashboards to view track projects, integration with Google and Microsoft OneDrive, and builds in workflows/timelines for projects. https://asana.com/product (Submitted 420 days 7 hours ago) I like it!
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Slack (software) for UT for offices and teams to use the full feature. We use Slack already for our team and email only for outside team communication. This ensures nothing gets missed by the team by having two different forms of communication for 2 different audiences. (Submitted 420 days 1 hours ago) I like it!
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I think it would be great to have more OIT workshop offerings on the Adobe suite, such as Illustrator, InDesign, and video editing related software. Possibly could be a multi-step program, and once completing all of the steps, you receive a certificate in completion. (Submitted 420 days 7 hours ago) I like it!
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Our graduate students (and undergrads and faculty) would benefit immensely from a license for Scrivener. It is a word processing tool that has a multitude of amenities not available with other platforms. It permits working with many documents and media simultaneously, and allows you to hyperlink internally and organize into folders and levels of writing--essential for managing projects with multiple parts, especially dissertations. There are a lot of ways to use Scrivener and the different ways to visualize/organize your project are very helpful for the different stages of development (ie as index cards as a corkboard, split into separate pieces vs assembled into one document, split view, concentration mode, etc). (Submitted 279 days 7 hours ago) I like it!
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When students log into Canvas, they should see a summary list of the Announcements that have been posted for each course. Currently, students must enter each course and then go to the Announcement area before they can see any announcements. The extra steps discourage students from hunting for announcements, so they miss out on crucial Instructor-initiated messages. Since Canvas sends out notifications about absolutely any change in the course, many students are so deluged with Canvas notifications, they opt out of all notifications. Students should not be able to turn off instructor-initiated announcements. (Submitted 467 days 3 hours ago) I like it!
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Explore using a project management software like Jira and a wiki/document software like Confluence in departments on campus. (Submitted 418 days 3 hours ago) I like it!
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Update the emails and instructions for the classification process. The information currently available is very confusing. (Submitted 510 days 7 hours ago) I like it!
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The Apple Device Enrollment Program and Volume Purchase Program are now part of Apple School Manager. Can we get onto the DEP side of this so that we can set up devices, get apps and books, and enable our teachers with tools to create engaging learning experiences? Would love to get this to drill down to a departmental level for those who need to upkeep departmental faculty machines and departmental labs. (Submitted 344 days 2 hours ago) I like it!
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It would be great if OIT could have Adobe certified trainers come to campus and teach advanced level courses in Creative Cloud software. (Submitted 420 days 6 hours ago) I like it!
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Offer training (e.g., Excel) for people who use macs with instructors who know how to operate the functions they are teaching on Mac machines. (Submitted 420 days 7 hours ago) I like it!
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For Fall semester, Biology has 14 courses (22 lecture sections), and 150 individual lab/discussion sections. Currently, if we want to assign an instructor to their lecture class (typically 6-10 sections), we must open multiple windows in Banner and add the instructor to one section at a time. That should be a simple process of clicking the correct sections on a single course page and SUBMIT! We have to make changes to capacities, wait lists, etc., one section at a time. We also must create informational announcements about when the labs or discussion sections first meet, one section at a time (those announcements are also difficult for students to view, which is a distinct issue). There should be a straight-forward way to enter information into Banner for all sections in a given lecture class, or for all sections in a course, in a single procedure, rather than having to make changes in scores of sections, one section at a time. We constantly make changes throughout student registration, so this is not just an issue for initial Timetable construction. (Submitted 467 days 3 hours ago) I like it!
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Suggestion about Endnote on list of software available for downloading: EndNote is listed under the vendor name: Clarivate Analytics (EndNote). People who need EndNote Desktop know who owns EndNote. Suggest listing it Endnote (Clarivate Analytics) on the https://webapps.utk.edu/OIT/SoftwareDistribution/Home/Menu/0/ (Submitted 418 days 10 hours ago) I like it!
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Will OIT bring Alexa-enabled devices into every student residence hall room or student apartment on campus, and support the creation of skills that can be deployed on each device providing instant answers to questions specific to the University? (Submitted 344 days 2 hours ago) I like it!
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I strongly suggest either: (a) change the default policy of UTK Gmail calendar settings to uncheck the box for sharing with everyone in the UTK system or (b) notify students/staff regularly that this information is shared publicly. This privacy setting makes it possible for anyone in the UTK system to view the entire contents of another person's calendar, regardless of if the person shares it or not. Besides the obvious privacy concerns, this has important implications in personal security, as travel, daily plans, etc. are available to potentially dangerous persons. (Submitted 218 days 3 hours ago) I like it!
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A stronger wifi connection on the pedestrian walkway between the whirlwind sculpture and the parking lot behind Clarence Brown Theatre would be great, thank you. (Submitted 420 days 5 hours ago) I like it!
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Put VolPrint printers in Strong Hall and more places around campus (Submitted 410 days 10 hours ago) I like it!
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There is a large room on the first floor of Strong Hall called the "Student Resource Center." There is nothing in it besides some nice seating and work-spaces - desks, tables and chairs. There are no "resources." Could the student tech few purchase a couple of printers to install in that room? A lot of students use Strong Hall; and rarely does a day go by but what I am asked if there is a printer in the building for student use. (Submitted 267 days ago) I like it!
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The redesign of MyUTK does not efficiently use screen space. Could we get a condensed version that has the important links on the landing screen, not a picture of me? (Submitted 110 days 7 hours ago) I like it!
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WordPress online training (Submitted 104 days 3 hours ago) I like it!
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Our calendars can not be shared with anyone outside UT. Please allow and turn on this feature. Without this functionality, I can't use my work calendar at all, because its too much trouble to maintain and check two calendars in two different places when checking my schedule. Since I can't use my work calendar, this also means people within UT cannot see my busyness. (Submitted 88 days ago) I like it!
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Add the ability to write on powerpoint slides in big classrooms. (Submitted 420 days 7 hours ago) I like it!
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Workshop on best practices in email / address management for Mac users--iCal / address book interacting wtih Office 365. (Submitted 419 days 10 hours ago) I like it!
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Allow 11x17 printing on VolPrint printers on the 2nd floor Hodges Library. We should not have to pay color prices for large black and white printing. (Submitted 363 days 1 hours ago) I like it!
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I'd like to see the University offer and support an email marketing campaign software available to the statewide enterprise. It is essential that the software connect to IRIS and ANDI for constant and automatic updates to faculty, staff, student and alumni contact information. Also critical are sophisticated design and reporting capabilities. Examples of systems currently in use throughout the University include iModules, MailChimp, MyEmma, Constant Contact, etc. (Submitted 224 days 5 hours ago) I like it!
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DISNEY PLUS (Submitted 211 days 22 hours ago) I like it!
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I would like the University to have access to Gradescope. It's a very flexible electronic grading system. Universities that have an account have shown it makes grading much more efficient and less burdensome for professors and TAs. (Submitted 91 days 7 hours ago) I like it!
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I'd like to see the vault.utk.edu application improved to utilize a netid validation process. This process is often used to send sensitive materials, and It is much too easy to enter an incorrect email address. Thanks! Bill (Submitted 49 days 22 hours ago) I like it!
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Is it possible for OIT to help a student organization get a subscription to Asana or other project management software at a reduced rate? Or have it available to UTK students? (Submitted 48 days ago) I like it!
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